Convene Board Management & AGM Software

Equip Your Executives with a Smart, Simple, and Secure Board Portal Solution.

What is Convene Board Management Software?

Convene is a multi-awarded board management software that streamlines your meeting process from start to finish. It’s smart, simple & secure. Attend Board Meetings and AGMs virtually via Convene from anywhere in the world on your mobile phone, tablet or laptop.

We are an authorized partner in Zimbabwe of Azeus Convene. Contact us for a Quote.

Why Use Convene?

Flexible and easy to use

Convene lets Executives, Directors, and Board Secretaries alike work more efficiently and effectively. The software is flexible and so easy to use.

Build the Agenda – Drag & drop files to create an agenda and publish-to-all with one click.
Review papers – Make private or shared annotations both online or offline.
Meet and Discuss – Present, collaborate, and share notes on any device.
Take Action – Review meeting packs, action points, and minutes instantly.

Boost Collaboration, Productivity & Boardroom Performance

Reduce time and effort spent in preparing for meetings and free up resources, allocating them to more value-adding projects instead.
Using Convene’s comprehensive meeting management tool, executives can easily collaborate in real-time and make informed decisions anytime, anywhere.
With Convene, Board Directors benefit in having engaging and interactive discussions through powerful presentation tools.
Board members can easily vote on resolutions, review documents, sign documents by E-Signature, complete surveys, and answer questionnaires.

Streamline Meeting Processes (Pre, During & Post)

Pre-Meeting: within the portal environment, secretaries are able to quickly prepare and structure the meeting agenda, circulate notifications, and incorporate document revisions. The latest digital board packets needed are also immediately sent to board members.
During-Meeting: Board portals allow for participants to record resolutions, type meeting minutes, write notes or annotations on documents, conduct engaging presentations, and even incorporate a messenger feature to communicate with one another. All of this and other useful digital tools are accessible in just one integrated platform.
Post-Meeting: After meetings, secretaries are able to track action items, automatically generate the meeting minutes, archive meeting information, and place used documents within the portal software’s document repository for record and safekeeping.

Back up support

Engineered to be extremely easy and intuitive to use for both directors and secretaries, users can learn how to use the tools and functions of Convene in as fast as 30 minutes.
When needed, unlimited training and 24/7/365 support is available from our team.

Powerful Meeting Tools

Integrated Video Conferencing – Complete the virtual meeting experience by conducting video calls with no additional setup needed.
Voting and Resolutions – Expedite approval and decision making with tools such as E-Signature and Review Rooms, all in one integrated secure application.
Full system ownership – Have full control of your system and settings, and manage users, groups, roles and permissions.

Maximum Confidentiality

Convene creates a completely secure meeting environment that allows boards to discuss sensitive business matters, make crucial decisions, and practice effective corporate governance.
Simulate a secure meeting environment where your discussions and documents are kept safe within the same room.

Transition to a Paperless Meeting Environment

Be part of the digital revolution and use Convene as your paperless meeting solution:

Reduce paper usage – cut down paper usage by as much as 10,000 pages per month with a paperless meeting environment.
Easy meeting preparation – eliminate tedious pre-meeting processes and cut down preparation time by 90%.
Fast and secure document distribution – through a paperless meeting solution, organizations can distribute meeting materials to all participants and allow them to review files with a single tap or click.
Varied Information Representation – printed materials can only accommodate a number of media types. With paperless meeting solutions, the possibilities are endless. Non-text/graphic information such as audio and video can be easily incorporated into board materials in order to enhance and elevate board discussions.

Optimised System Control and Document Security

Convene’s permissions-based settings ensure that board materials and documents will be safeguarded at all times. Designated individuals can be given rights to access certain levels of data.
Convene is equipped with state-of-the-art security features and advanced cryptographic techniques. Convene’s multi-layered approach offers users high levels of data protection, access control, availability and application security.
As a result, thousands of directors and administrators in Europe, Asia, Australia, the Middle East, North and South America, Africa and the Caribbean rely on Convene not only to streamline meeting processes but to protect and secure confidential organization information as well.

Watch How Convene Can Save Your Costs..